Setting a client’s day by checking and sending their diary and reminding them of any intel I have on their meetings. Nudging them on any outstanding tasks from the day or week before. Setting them business development targets.

Where client and PA run through the diary and talk about the client’s needs and aspirations or what they want to gain from each meeting and the day. Chasing client to take vitamins or do daily fitness training. Reminders to pay council tax or schools fees or that it’s George’s first rugby match or that it’s their best client’s PA’s birthday or even their Mum’s!

Suggesting networking ideas, relationship mapping, and clarifying objectives, and what they want to take away from each meeting. Discussing and drafting email responses. Client sets Your Life PA her tasks and duties for the day.

Engage in a wide variety of tasks which can range from diary management, personal shopping, travel booking, passport renewal, obtaining testimonials, reducing outgoing costs, scoping website quotations, competitor research, answering client’s calls, taking phone messages, and answering client emails, to rebooking ballet lessons, drafting business development emails or LinkedIn messages. Making research and introductory calls, and liaising with other PAs or client’s network on their behalf, as client is too busy concentrating on important business matters elsewhere.

Organising the client’s dog’s next visit to the groomers, researching their next family holiday. Sourcing bespoke artwork or internet shopping request. Preparing agendas for meetings. Writing recaps and summary notes on potential or existing clients. Organising the local handyman or builder to go to clients home to do works. Paying the cleaning lady or organising who is doing the school run based on the diaries. Booking client’s chauffeur or next rental car in Europe, booking a restaurant for client, along with their other family engagements.

Your Life PA calls it the brain dump where the client recaps their day and shares their thoughts, then stores this information ready for the next meeting, to give intel the client may have forgotten. Your Life PA is there to talk through any obstacles or objections the client has met with throughout the day and how best to solve them or is there to listen to the client’s next entrepreneurial idea and come up with a plan of action with them or to condense ideas.

Engage in briefing the Concierge for the client’s next hotel stay, letting them know of the client’s individual needs and schedule; spend time securing client’s golf or tennis lesson or booking an eye test; before updating the client on the tasks they set for the day and what Your Life PA has accomplished.

Open line of email contact till 8pm for any needs that may arise.

Social Media Marketing and posting across all channels and responding on client’s behalf to messages.

Attending business lecture and taking notes and networking on client’s behalf, as their partner really wanted to go to dinner!